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Many of our users have achieved success by utilising Loopfront in relocation projects. Use the tool to survey what you have, figure out what to reuse, and what to do with the rest.
In this article, you will get an overview of how to implement reuse in a moving project using Loopfront, whether you are planning reuse by moving from location A to location B, or whether you only want to empty a location when moving out.
Common to both is the movement of assets from an original location (Location A).
The difference lies in the receiving party, which is either known (receiving locations), while what you no longer need, might be useful for others.
| Use case: |
Reuse in relocation project |
| Recommended goals (KPI): |
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| Key roles: |
Project manager/administrator, surveyors, interior architects, moving companies, etc. |
| Needed locations: | Empty location: 1+ (depending on temporary storage needs) Move from A-B: 2+ (depending on temporary storage needs) |
Steps to Success
Here are our recommended steps for succeeding with reuse in a relocation project.
1. Who will carry out the surveying, how, and when?
Assign responsibilities, provide training in the tool, and give a clear task description. Surveyors can be either internal or external resources, such as hired consultants or students on assignment.
Find out the timeline for the survey well in advance of moving out, so you get enough time to plan for reuse or dispose of surplus items in order to achieve as much reuse as possible in the project.
Consider if you want to use the following Loopfront features in the relocation process: If you would like access to functionality that is not currently enabled, send us an email.
Interactive floor plans: Floor plans can be uploaded to locations in Loopfront to give a visual overview of what is located where at Location A, as well as to plan future placement at Location B. Read more about floor plans in Loopfront here
QR-tool: Link physical objects to their digital records in Loopfront using QR stickers. When you scan the QR code attached to an object, you can quickly see what should be moved and where. Read more about the QR feature in Loopfront here.
Exports: The inventory overview in Loopfront can be filtered to show what will be moved, and exported to Excel format with images and information about the objects and their placement, which can be useful for those carrying out the physical relocation.
2. What data do we need in the surveying?
Decide which data is relevant to include for the surveyed objects. Think through what information the interior architect needs in order to plan the furnishing, such as dimensions and colours, or, if you are going to sell surplus items externally, what you as a buyer would want to know about the product in order to assess a purchase, such as year of production or manufacturer.
Decide whether the objects’ location should be registered in a floor plan or whether room numbers should be entered in the “current placement” field, and whether the objects should be QR tagged.
Fields for CO2, weight, and purchase price are especially important for reporting savings. Loopfront provides automatic suggestions for savings data during the survey using EPDs and averages from surveyed products in the platform, based on the category you choose for the product.
3. Invite relevant users into the platform
Invite users to your Loopfront system. We recommend using the “member” role for those who will carry out surveys, list surplus on the marketplace, and manage orders. The interior architect is often a key player in a relocation project, as they plan the furnishing layout for the next building.
We also recommend assigning the interior architect the “member” role so they can assess and plan which furniture should be reserved for reuse, add more information if needed, or evaluate what should be redesigned. If you want to limit what the external interior architect can see, the administrator can change location access.
4. Survey objects at the current location
Remember that all objects in Loopfront are linked to a location.
Therefore, you must create a location before the survey begins. 
Objects are registered in Loopfront with images, quantity, current location (building and floor), optional measurements, colour, and other data you have decided you want to register.
Read more here about how to survey products and objects in Loopfront.
5. Plan what will happen to the objects
Review the objects in the inventory and use planning statuses to decide which objects should be moved, redesigned, repaired, listed on the marketplace, given away, or recycled. The selection can be carried out digitally using the information that has been registered in the platform, such as quantity or condition. The selection can be made for individual objects or groups of objects.
Objects can be planned for reloation with planned placement in a floor plan or their future location in a meeting room, cafeteria, or similar space.
6. List surplus items on the marketplace
Make sure that as much as possible is reused. If you only need to empty a location, you can use the external marketplace in Loopfront to make surplus items available to other organisations. Reuse can happen in three ways, all of which generate savings:
1) Relocation, 2) Ordered through the marketplace internally or externally, or 3) given away.
7. Report and evaluate
When the project is finished, you can evaluate the effort and report to management.
You can find the savings in reduced costs, emissions, and waste on the reports page in Loopfront. Great job!
Learn from others:
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Asker municipality: Asker municipality saves millions through reuse
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Bærum municipality: Bærum municipality achieves 80% reuse in a relocation project
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Oslo municipality, Søndre Nordstrand borough: Søndre Nordstrand borough has saved approximately NOK 3 million through reuse